Document Management – Document Collaboration
For easy-to-use document management choose the secure document collaboration software of MediaLightBox.com. Sign-up today and bring efficiency to your project or workflow by using our online document management solutions.
Create your document management account and simply upload your electronic document(s). You can then begin document collaboration by awarding access to selected files/folders to colleagues, clients or even friends and family.
Our document management systems are fully protected on our SQL Server Database where we secure all user IDs, passwords, etc. Plus, you can rest assured that every document you work on will always be accessible as we run numerous data backups (onsite & offsite) on a daily basis.
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How Our Document Management Solutions Work
With a Business account you will receive 10 admin users, get 20GB of online document storage and use a maximum file upload of 1GB. You will also have the ability to create unlimited non-admin users to your document management systems.
In order to upload your selected document(s), you must first be given admin permissions. Once you have received admin permissions, you are required to create a folder(s) to store your file uploads. When a new folder is created, it will be displayed at the beginning of the folder list and will have a default folder name. However you can edit the folder name, to facilitate formal document collaboration, with your colleagues or clients.
When you have uploaded your files to your document management system, you can email a link to these files to colleagues / clients, to commence document collaboration.
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Providing Document Management Permissions
If you are the Site Owner, i.e. the person who created the document management account, you will automatically have access to all folders and file uploads within the document management system. You will have permissions to add new folders, file upload documents and create Site Admin, Power Admin and non-admin colleagues. Therefore you can decide which folders and files your colleagues or clients have access to, so that document collaboration can occur.
Site Admin users are granted the same permissions as the Site Owner, within our document management systems. Therefore Site Admin users can also decide which folders and files their colleagues or clients have access to, to enable document collaboration in a really straightforward manner.
A Power Admin user within the document management system will only have access to the folders and files in which the Site Admin users have approved. However Power Admin users will have permissions to create new folders, upload documents and create Power Admin and non-admin users.
If an individual has been set with Read-Only permissions in the document management system, it means they can only download files for document collaboration. Read-Only users do not have permissions to create new folders, upload documents, etc.
Collaboration can take place as soon as you make a document(s) available to anyone, whether it is a Read-Only client who can only download the file, or an Admin colleague who has permissions to create new folders and upload documents.
For secure and efficient online document management, choose the award-winning MediaLightbox.com.
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